Recurring classes

Recurring classes are the backbone of most studio schedules — the same class, same time, week after week. Arketa lets you schedule them once and manage the full series from one place.

Schedule a recurring class

When adding a class, set the schedule to Weekly and choose the days and times. You can set an end date or leave it running indefinitely.

[IMAGE TODO] Take a screenshot showing the schedule step of the Add Class form with Frequency set to "Weekly," days-of-week checkboxes visible, and the end date option shown.

Create a separate recurring series for each day and time combination, even if two series share the same class name. For example: "Vinyasa Flow – Mon 9am" and "Vinyasa Flow – Wed 6pm" as separate series. This makes it much easier to mass-edit times or instructors for just one of them later.

View and manage a recurring series

Go to Setup → Service Types and click into any service type to see all scheduled instances:

Active — all future scheduled classes
Past — classes that have already occurred
Cancelled — classes you've cancelled

[IMAGE TODO] Take a screenshot showing the service type detail view with the Active/Past/Cancelled tabs, a recurring series listed, and the "..." menu visible next to a series entry.

Mass edit all classes in a series

To update all future instances at once:

Click the … menu next to the recurring series in the service type view
Select Edit
Update the fields you want to change:
- Location
- Start time
- Duration
- Instructor
Save changes — all future instances update automatically

Mass editing modifies all future instances of the class. If you only want to update a specific few, edit those individually from within the series view.

Mass cancel or delete a series

To cancel or delete all classes in a recurring series:

In Setup → Service Types, click into the service type
Select the recurring series
Click Cancel selected or Delete selected
For cancellations: choose whether to refund enrolled clients and optionally add a note. Clients will be notified by email.
For deletions: enrolled clients are not automatically notified — use Cancel instead when clients are already signed up.

To cancel or delete specific instances (not the whole series), check the boxes next to individual classes before clicking Cancel or Delete selected.

Edit a single class in a series

Go to Setup → Service Types → click into the service type
Find the specific instance you want to edit
Click the edit (pencil) icon
Make your changes and click Save Class

This only changes that one instance — the rest of the series stays as-is.

Set an end date on an open-ended series

If you created a recurring class with no end date and now need to add one:

Go to Setup → Service Types → click into the service type
Open the recurring series
Click Edit
Set an end date and save

Allow clients to hold a recurring spot

You can let clients reserve the same spot every week across a recurring series:

When adding or editing the class, go to Pricing Settings
Enable Allow recurring class bookings for clients

[IMAGE TODO] Take a screenshot showing the Pricing Settings section of the class edit form, with the "Allow recurring class bookings for clients" toggle highlighted.

This lets clients commit to a weekly spot instead of booking week by week.

If you use recurring bookings, we strongly recommend enabling Unpaid Reservation Resolver in Settings → Business Settings. This automatically handles unpaid recurring reservations so you don't end up with a roster full of unbilled bookings.