Payroll setup

Before running payroll, you need to configure pay rates for each instructor and service type. Arketa uses these rates to calculate what each team member earned during a given period.

Prerequisites

Before adding pay rates, make sure all your service types are set up. Pay rates are organized by service type, so the service types need to exist first.

Pay rate types

Arketa supports pay rates for three contexts:

| Type | Used for | |---|---| | Group class rate | Group fitness classes | | Appointment rate | 1-on-1 and small group appointments | | Video rate | On-demand video content |

Each context has its own rate structure and fields.

Create a pay rate

1. Go to Team → Pay Rates
2. Click Add New
3. Select the rate type
4. Fill in the fields (see below)
5. Save

Group class pay rate fields

| Field | What it does | |---|---| | Name | Internal label for the rate | | Base rate | Minimum guaranteed amount the instructor earns per class | | Payout limits | Minimum and maximum payout amounts (limits that cap or floor the total) | | Base percentage | % of class revenue (after taxes and fees) — applies regardless of attendance | | Range bonus | Revenue % that applies only within a specific attendance range | | Bonus per sign-up | Flat amount per student who books | | Range bonus per sign-up | Per-student bonus that changes based on attendance range | | Single bonus per sign-up | A total bonus based on attendance reaching a threshold | | Only count checked-in clients | If on, clients who didn't check in are excluded from pay calculations | | Include late cancels | If on, late-canceled clients count toward pay | | Exclude manually added / free clients | If on, clients added manually or for free don't count | | Excluded pricing options | Specific pricing options to exclude from revenue calculations |

Appointment and video pay rate fields

Appointment and video rates are simpler:

• Total rate — flat rate per session or video
• Revenue share — percentage of revenue from drop-ins and packages

Assign rates to instructors

1. Go to Setup → Team
2. Click on the instructor
3. Click the Pay Rates tab
4. Select the applicable rate for each service type
5. Save

Pay rate templates

If multiple instructors share the same pay structure, you can create a pay rate template and apply it in bulk:

1. Go to Team → Pay Rate Templates
2. Click Create Template
3. Name it and select the pay rates that apply
4. Click Create Template

To apply a template to an instructor:

1. Go to their Pay Rates tab
2. Select the template from the Apply a pay rate template dropdown

The template applies all included rates at once.