Variants and inventory

Add variants to a product

Variants let you offer a product in multiple options — sizes, colors, materials — while keeping it as one product listing.

When creating or editing a product:

1. Under Pricing & options, check Include options, then click the gear icon to manage options and variants
2. Click Add option and name it (e.g., "Size") — up to 3 options
3. Add at least 2 values (e.g., Small, Medium, Large)
4. Each combination of options creates a separate variant with its own price, wholesale price, quantity, SKU and barcode

Edit each variant in the Variants table, or use Bulk edit, then click Save

Manage inventory

Each variant tracks its own inventory level. To edit inventory:

1. Go to Products → Retail Products
2. Click on the product
3. Update the stock quantity for each variant (or Quantity under Inventory with Track quantity on, for products without options)

When a variant sells out, it's no longer available at checkout (if inventory tracking is enabled).

Best practices

• Set inventory counts before setting a product to Active so you don't oversell
• Use the Inventory of Retail Report to see current stock levels across all products
• Add SKUs and barcodes if you use a barcode scanner at the front desk for faster checkout