Rooms and resources

Rooms and resources let you manage appointment bookings that require a specific physical space or piece of equipment. This prevents double-booking a room or a resource that's needed for a session.

What's the difference?

Rooms are physical spaces — Studio 1, Treatment Room, Pilates Studio, Sauna, etc. Each room has a set capacity and can be assigned to specific service types.

Resources are equipment or other requirements for a session — a specific bike, a reformer machine, a massage table. Arketa doesn't track equipment separately, so to keep a piece of equipment from being double-booked, add it as its own room with a capacity of 1.

Add a room

1. Go to Settings → Locations

2. Click into the location

3. Select the Rooms tab

4. Click Add new and fill in:

   • Room name — what staff see on the calendar (e.g., "Studio 1", "Treatment Room")
   • Description — helps staff remember the room's purpose
   • Capacity — how many clients fit (used for cycling and spot-booking setups)
   • Room usage — which service types and appointment types can be booked in this room

5. Save

Edit or delete a room

Click the three dots at the end of the room's row, then select Edit or Delete.

Room order on the calendar

Rooms appear on the appointment calendar from left to right, in the same top-to-bottom order they're listed on the location's Rooms tab.

Unassigned room

Every calendar includes an Unassigned Room by default. Use it for:

• Livestream appointments that don't need a physical space
• Bookings you want to assign to a room later
• Walk-in sessions where room selection happens at the studio